About this system

A simple way to send your photographs and articles to the International Members eMagazine and to follow what happens to them. You submit through this site instead of by email, sign in with a personal link rather than a password, and track each submission from your dashboard.

Passwords get reused, forgotten, or written down somewhere unsafe. Instead, you are given one long, private sign-in link that works as your login: open it in a browser and you are in. Save it somewhere safe, such as a browser bookmark, a notes app, or a password manager. The link is stored only as a one-way scramble, so it cannot be read back out of the database.

Yes, keeping it is what it is designed for. Treat it like a key: store it where you would keep a password, and do not paste it into chat or screenshots. Once you have opened it in a browser, you stay signed in there for about 90 days without needing it again. The link itself does not expire, so the same saved link signs you back in afterwards, or on another device.

If you ever think it has leaked, open Security and choose Rotate sign-in link. That instantly replaces the old link and signs out every active session, so anyone holding the old link or an old session is locked out. The new link is shown once, so save it before you leave the page. If you cannot sign in to do this, use the recovery form instead.

Use the recovery form and give your name, the email you registered with, and your RPS membership number. If the email matches an account, you will see a confirmation that a replacement link will be sent. The Content Manager emails it to that address by hand, so please allow a few working days.

The eMagazine is quarterly. Submission deadlines are:

• 1 February for the March issue
• 1 May for the June issue
• 1 August for the September issue
• 1 November for the December issue

Submit by the deadline to be considered for that issue. Work that arrives later is considered for the next one.

Email the editorial team at internationalsubmissions@rps.org before submitting and briefly describe what you would like to share. They will tell you which category to use (Main Article and Member Q&A often cover work that does not obviously fit elsewhere), or whether the magazine can accommodate it as a one-off.

You can see your own submissions on your dashboard. The editorial team (the Content Manager, the Magazine Editor, and the International Team Head) can see all submissions in order to choose work for each issue. No one else can: other contributors cannot see your submissions, and any internal notes the team makes are staff-only and never shown to contributors.

No, not by default. Your email is visible only to you and the editorial team, and is used to credit your byline and to contact you about your submissions.

The one exception is the Reach Out category, which exists so other RPS members can contact you about your work. Submitting to it publishes your contact email in the eMagazine, so the form asks you to tick a separate, explicit consent (recorded with a timestamp) before you submit. Your other submissions are unaffected, and you can withdraw that consent at any time by emailing internationalsubmissions@rps.org.

Your dashboard shows each submission and its current status. It is marked Acknowledged the moment you submit, then moves to Under consideration and, if it is selected, Published with the issue and section it appears in. These updates show on your dashboard, not by email; the system sends no automated emails.

If the editors need something from you, such as follow-up questions for a Member Q&A, they message you in your in-app inbox. The only message you might ever get by email is a manual reply from the Content Manager, for example a replacement sign-in link if you used the recovery form.

It stays in the editorial pool. The team may pull it for a future issue, so there is no automatic rejection message: most work that is not chosen this time is simply waiting for the right issue.

There is no self-service delete button. To withdraw a submission or close your account, email internationalsubmissions@rps.org and the Content Manager will handle it. Your uploaded files are removed from the server within about a day; the submission record itself is kept for audit. See the Privacy Notice for the full data-retention policy.

The Contributor Submissions System is a volunteer initiative created and maintained by Jacky Lee, Content Manager of the International Members eMagazine, to make contributing easier. It is run independently and is not an official website of, or operated by, the Royal Photographic Society. Submissions sent here are passed to the eMagazine editorial team for review.

See the Privacy Notice for the full statement on who is responsible for the personal data held by the system.